CanadaJune 27, 2023by Lalith Kumar GhantaHow to request your Canadian immigration GCMS notes

The processing time for Canadian immigration applications is often the longest part of the process. Applicants have the option to request a Global Case Management System (GCMS) note to obtain updates on their application status. Below is a step-by-step guide on how to request a GCMS note:

Step 1: Understand GCMS Notes
GCMS notes are official records kept by Immigration, Refugees and Citizenship Canada (IRCC) and can be accessed through an Access to Information and Privacy (ATIP) request. These notes contain information stored in IRCC’s Global Case Management System, including processing details, officer assessments, and other relevant application information.

Step 2: Determine Eligibility
To request a GCMS note, you must have an application with IRCC and/or the Canadian Border Services Agency (CBSA) that has passed the R-10 completeness stage. Eligible applicants include Canadian citizens, permanent residents, individuals residing in Canada, or applicants outside of Canada with a representative who is a Canadian citizen or permanent resident.

Step 3: Timing Your Request
It is advisable to wait until your application has passed the R-10 completeness check before requesting GCMS notes. Although you can request them at any stage, waiting allows for more comprehensive notes, providing a clearer understanding of your application’s progress.

Step 4: Gather Required Information
Before submitting your request, gather necessary information such as your full name, date of birth, address, application number, Unique Client Identifier (UCI), and any other identification numbers provided by IRCC during the application process.

Step 5: Complete the Request
Depending on your location, you can submit an Access to Information and Privacy (ATIP) request directly to IRCC or engage the services of an immigration consultant or lawyer if you are outside of Canada. The request can be made online or by mail through official IRCC channels. cropped-Canada-Visa-Application-And-Indian-Passport-1.jpg

photo from google
Step 6: Pay the Processing Fee
There is a $5 CAD processing fee for an ATIP request, which covers the GCMS note. If you submit the request by mail, include a cheque or money order for the fee.

Step 7: Await the Response
Once you have submitted your request and payment, allow time for a response. If you haven’t received a response within 30 days, follow up with the ATIP division of the department.

Step 8: Review and Analyze Your GCMS Notes
Thoroughly review the GCMS notes upon receiving them. Pay attention to observations, assessments, and decisions made by immigration officers, as well as information about the officers themselves. These notes provide valuable insights into your application’s progress and can help identify any potential issues or areas that require attention.

Step 9: Seek Professional Advice (if needed)
If you come across complex information or have concerns about the content of your GCMS notes, it is recommended to seek professional advice from an immigration consultant or lawyer. They can help interpret the notes accurately and provide guidance on the next steps. The Cohen Immigration Law Firm, with over 60 years of experience in Canadian immigration, can assist you in obtaining further information about your submitted application.